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Author Guidelines
Editorial policy: The Journal publishes original contributions
(articles, discussions of articles previously published, review articles
and book reviews) within any field of Archival Science and Records
Management. The ESARBICA Journal appears once a year. The
editors, editorial board and two referees will evaluate and review all
articles that are submitted by authors for publication. Guest editors
will prepare from time to time special thematic issues of the Journal.
Copyright of all published materials is vested in ESARBICA.
However, authors bear full responsibility for the contents of their own
contributions. All opinions expressed in the contributions in the
Journal are those of the authors, and are not necessarily subscribed
to by the Editors, the Editorial Board or ESARBICA or the National
Archives and Records Service of South Africa.
Language policy: The journal normally publishes articles in English.
Articles in the Portuguese language may be submitted. Articles in
languages other than English will only be published if they are
accompanied by a substantial English summary (500-1000 words) to
facilitate information dissemination by international abstracting
agencies.
Submission of manuscripts: Contributions should not exceed 10
000 words. If possible, articles should be submitted on a computer
disk or attached to the e-mail addressed to the Editor. Microsoft Word
is the only acceptable word processing software that authors may
use. Our preferred font type is Arial. Three hard-copy printouts should
accompany computer disks. Manuscripts and disks will not be
returned to authors. Each article must be preceded by an abstract in
English and five key words. The abstract should give the content of
the article concisely. The first page of the manuscript should contain
the title of the article, the name(s) and addresse(s) of the author(s)
and the address to whom correspondence should be addressed. The
second page should contain the title of the article and the abstract.
The author-date system of referencing is used within the text. The list
of references should be documented at the end of the article. Authors
are responsible for the accuracy of the references they cite in their
articles.
Examples on how to cite books, journal articles, collected works,
theses and websites are given below. Articles that do not conform to
this format will not be considered for publication.
Harris, V. 2000. Exploring archives: an introduction to archival ideas
and practice in South Africa. 2nd ed. Pretoria: National Archives of
South Africa.
Kemoni, H. N and Wamukoya, J. 2000. Preparing for the
management of electronic records at Moi University, Kenya.
African Journal of Library, Archives and Information Science
10(2):125-138.
Koopman, J. 2002. Staff attitudes toward access and outreach to
archives in KwaZulu-Natal, South Africa. MIS thesis.
Pietermaritzburg: University of Natal.
Mazikana, P. C. 1995. An evaluation of preservation and
conservation programmes and facilities in Africa. In: Arnoult, J.,
Kremp, V and Musembi, M. (eds). Proceedings of the Pan-African
Conference on the Preservation and Conservation of Library and
Archival Materials, Nairobi, Kenya, 21-25 June 1993. The Hague:
IFLA, pp. 21-29.
Ngulube, P. 2001. Strategies for managing digital records and
documents in the public sector in Sub Saharan Africa. Paper read
at the 67th IFLA Conference in Boston, Massachusetts, USA,
August 16-25, 2001. [Online]. Available WWW:
http://www.ifla.org/IV/ifla67/papers/110-172e.pdf (Accessed 12
January 2003).
Offprints: Authors will not be sent offprints of their articles, but will
receive one copy of the Journal free of charge.
Page proofs: Corrected page proofs should be returned to the editor
by the authors within one week of receipt of them.
Manuscripts and other editorial matters should be directed to Patrick
Ngulube, University of South Africa, School of Arts, Education,
Languages and Communications, Department of Information
Science, P. O. Box 392, UNISA, 0003, UNISA, Pretoria, E-mail:
ngulup@unisa.ac.za or any member of the editorial board nearest to
you.
Submission Preparation Checklist
As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
- The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
- The submission file is in Microsoft Word, RTF, or WordPerfect document file format.
- Where available, URLs for the references have been provided.
- The text is single-spaced; uses a 12-point font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.
- The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines, which is found in About the Journal.
- If submitting to a peer-reviewed section of the journal, the instructions in Ensuring a Blind Review have been followed.
Copyright Notice
Copyright is owned by The Eastern and Southern Africa Regional Branch of the International Council on Archives
Privacy Statement
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