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Author Guidelines
The Journal
The Tanzania Veterinary Journal (The Tropical Veterinarian) is a biannual Journal, which publishes original contribution to knowledge on Veterinary Science, Animal Science and Production, and allied sciences including new techniques and developments in Veterinary Medicine. The target readers of the Journal are the Research Workers, Veterinary Clinicians, Animal Scientists, Field Officers, as well as Policy Makers. Papers are accepted on the understanding that their content has not been published elsewhere and that they are subject to editorial revision. The Editors reserve the right to make minor alterations in the lay out or phraseology without reference to the author.
The Journal publishes editorial comments, policy and professional matters, field and clinical reports, animal health, animal production, non-traditional livestock farming and utilization, pastures and the environment, education and training, scientific papers and abstracts of congresses and symposia, book reviews, short communications, mini reviews, letters to the editor, announcements, calendars, leisure and obituary.
Manuscript submission
Three copies of the manuscript together with electronic format should be submitted to: The Editor, Tanzania Veterinary Journal, P.O. Box 3016, Morogoro, Tanzania. Submitted manuscripts must be accompanied by a letter of transmittal stating that the manuscript is not under review for publication elsewhere and that the data have not been published previously. Any personal communication contained in manuscripts must be accompanied by a letter of permission unless they are from the authors' laboratories. The corresponding author certifies in the letter that all coauthors have read the manuscript and agree to its submission. Every coauthor should sign the submission letter to indicate his/her approval for submission.
Manuscripts involving recombinant DNA in prokaryotes, human materials and animals should be submitted only if the research protocols have been approved where required by the appropriate institutional committees. Circumstances related to animal experimentation must meet the International Guiding Principles for Biomedical Research Involving Animals.
Manuscripts under review are assigned to two experts in the respective field. Thus, two independent reviews are obtained and, using comments from these reviews, together with the third copy, which the Editor has read, the Editor makes a decision to accept, revise or reject the manuscript. An editorial decision on the manuscript is sent to the corresponding author by the Editor within 8 weeks of submission. If the manuscript is accepted and published, the copyright of the material is explicitly transferred from author to the Journal. However, no limitation
will be put on the authors' personal freedom to use material contained in the paper without requesting permission, provided acknowledgement is made to the Journal as the original source of publication. Written permission to reproduce borrowed material must be obtained from the original publishers and authors. Borrowed material should be acknowledged in the captions in this style. Reproduced by the kind permission of (publishers) from (reference).
Manuscripts should be in grammatically correct United Kingdom English. All pages of the manuscript should be numbered, double-spaced with font 12 of Times New Romans. Table pages and figure captions should also be double-spaced. All acronyms (abbreviations) used must be spelled out in the first instance followed immediately by the acronym in parenthesis. Subsequent references to the relevant subject may be satisfied by use of the acronym alone.
Regular articles
Assemble the manuscript in the following order: Title Page, Summary, Introduction, Materials and Methods, Results, Discussion, Acknowledgements, References, Tables and Figure Legends. Subtitles may be used within sections.
The Title Page should include the authors' surnames followed by initials of first and any other names, and affiliations, a running title of fewer than 60 characters and spaces, the name of the corresponding author along with phone, fax and email information, and the name of the author to whom reprint requests should be sent, if different from the corresponding author.
The Summary should be unstructured, one paragraph in length and include background and aim or hypothesis tested, experimental approaches used, main findings and major conclusions. Literature is not cited, and figures and tables are not called out or presented. It should not exceed 250 words. It must be factual and comprehensive. General statements (e.g. "the significance of the results is discussed") should be avoided. List three to five key words.
The Introduction should provide sufficient background information to make the paper understandable to colleagues from a broad range of biological disciplines. It should provide adequate literature.
The Materials and Methods should include a detailed description of the experimental or analytical design, methodologies and techniques including clear statements of both dependent and independent variables. The section should be complete enough to allow experiments to be reproduced. References to previously published methods should be used where possible. Methods in general use need not be described in detail.
The Results should carefully describe the data and any experimental limitations. Wherever possible, data should be presented in form of Tables and Figures and these should abide to Tables and Figures format described elsewhere in this document. Detailed interpretation of data should not be included in the Results but should be put into the Discussion section.
In Discussion section, results should be discussed concisely and adequate literature citation relevant to the subject of discussion should be provided. A conclusion of the study should be provided at the end of the discussion.
The Acknowledgments should include all sources of financial support for the research reported. Remove # or No. before grant numbers. The word "acknowledgment" should be made singular or plural depending on how many entities are thanked.
Reviews
Reviews must be discussed with the Editor prior to preparation and submission.
Short communications
Short communications like case reports are limited to a maximum of three Figures and one Table. They should present a complete study that is more limited in scope than is found in full-length papers. They are not designed for presentation of preliminary or fragmentary data. The items of manuscript preparation listed above apply to Short Communications with the following differences: (1) Abstracts are limited to 200 words; (2) instead of a separate Materials and Methods section, experimental procedures should be incorporated into Figure Legends and Table footnotes; (3) Results and Discussion are combined into a single section.
Proceedings
Articles to appear in Proceedings should be written in the format of regular articles but should be considerably brief. It should not exceed 2500 words excluding Tables, Figures, and References.
Book of Abstracts
Abstracts to appear in the Book of Abstracts that are to be presented at a conference should not exceed 300 words. It should include a Title of up to 120 characters (including spaces), the author‟s/authors‟ surnames followed by initials of first and other names and affiliations, and the text body. The abstract text body should include a brief background and aim or hypothesis or statement of the problem addressed, materials and methods, main results, and major conclusion(s) drawn. It should be one paragraph, double-spaced and 12-font size of Times New Romans. It should be in Microsoft word format. The deadline for submission of the abstract shall be 3 (three) weeks prior to commencement of the meeting.
References
References should be cited in the text by author's name and date. Use the first author and et al if there are more than two authors. Arrange multiple references appearing in the same in-text citation from earliest to most recent. To distinguish more than one reference by the same author(s) in one year, use letters such as 2007a, 2007b. The final reference list should be alphabetized and contain only articles published or accepted for publication. An author alone precedes an author with coauthors. When there are more than 8 authors, use et al after listing the first three names. Journal title abbreviations should follow those used in Index Medicus or Serial Sources for the Biosis Data Base. An example of the correct form of intext citations using two references is; Mbassa et al 2003; Shirima and Kambarage 2005.
The listings in the References would be:
Journal article, up to 8 authors
Mdegela RH, Tiringa P, Ngowi HA, Kazwala RR, Mtambo MMA. Prevalence of ectoparasites in domestic and feral cats in Morogoro municipality and Serengeti district in Tanzania. Tanz Vet J 22: 125-131, 2005.
Journal article, more than 8 authors
Mbassa GK, Singine EK, Pereka AE, et al. Differential features of erythrocytes of African free ranging chicken (Gallus gallus domesticus) and the greater flamingo (Phoenicopterus ruber roseus) of Lake Manyara National Park. Tanz Vet J 22: 102-111, 2005.
Article in a book
Mwakitumbi SM, Ramadhan Y, Makale JJ. Interactions Maasai cattle and wildebeests of Ngorongoro. In: The Epidemiology of Malignant Catarrhal Fever in Tanzania, ed Shoo AJ, Mushi KL, Aloo HJ. Mzumbe Book Project, Morogoro, 2001.
Book
Shoo AJ, Mushi KL, Aloo HJ. The Epidemiology of Malignant Catarrhal Fever in Tanzania. Mzumbe Book Project, Morogoro.
Tables
Tables should be put on separate pages. A Table should be understandable without reading the text of the manuscript. Double-space Tables on separate sheets. Do not use vertical lines and label each Table on the top with an Arabic numeral and bold (e.g. Table 1) full stop and followed by a title (not bolded). Place units of measurement at the heads of the columns and place explanatory material and footnotes below the table.
Figure legends
Type Figure legends in numerical order on a separate page. Use Arabic numerals (bolded) to designate Figures and upper case letters for their parts (e.g. Figure 1A). Begin each legend with a title (not bolded) and include sufficient description so that the Figure is understandable without reading the text of the manuscript.
Electronic Artwork Specifications
We accept line art, halftones and color Figures on disk. If you are supplying the images on disk, please include a directory of the files contained on the disk and a hard copy printout of each Figure. Supplied hard copy must match the digital file. You should discuss Figure-sizing specifications with the Editor prior to digital file submission. The digital Figures should be the final size desired, and all mounting should be done electronically. The editorial office may also require proofs of the images to approve prior to submitting the files for printing. Halftone and colour images should be scanned at a minimum of 300 pixels per inch (ppi). Line art should be scanned at 1200 ppi. We accept TIFF, JPEG or EPS formats. We also accept image files in the following Native Application File Formats: Illustrator (.ai), Macromedia FreeHand (.fh), Corel Draw (.cdr), Canvas (.cvs), PowerPoint (.ppt), Word (.doc), Excel (.xls), InDesign (.id), PageMaker (.pmd), QuarkXPress (.qxd).
Digital Photography
If you will be using a digital camera to capture images for print production, you must use the highest resolution setting option with the least amount of compression. Digital camera manufacturers use many different terms and file formats when capturing high-resolution images, so please refer to your camera's manual for more information.
Compression
Large files should be compressed with StuffIt or WinZip if possible. Please contact the editorial office to discuss what elements they will need for the review process and for manuscript submission.
Accepted Manuscripts
Authors for accepted manuscripts will be requested to pay TShs 5,000/= before their article appears in the journal.
Proofs will be sent to the Authors for minor corrections and should be returned within 3 days of receipt.
Reprint and / or Journal
Will be sent to the corresponding Author unless a special request has been made for them to be sent elsewhere.
Advertisements and other information
Advertising order and inquiries may be sent to the Editor of the Journal.
All correspondences should be addressed to:
Editor, Tanzania Veterinary Journal, P.O. Box 3015, Morogoro, Tanzania. Tel. 023 260 4542, 023 260 4980. Fax 023 260 4647; e-mail: jmalago@suanet.ac.tz, malagojj@yahoo.com, sikimera@suanet.ac.tz
Submission Preparation Checklist
As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
- The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
- The submission file is in Microsoft Word, RTF, or WordPerfect document file format.
- Where available, URLs for the references have been provided.
- The text is single-spaced; uses a 12-point font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.
- The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines, which is found in About the Journal.
- If submitting to a peer-reviewed section of the journal, the instructions in Ensuring a Blind Review have been followed.
Copyright Notice
Tanzania Veterinary Association and Faculty of Veterinary Medicine of Sokoine University of Agriculture