PREPARATION OF MANUSCRIPTS
AJEM follows the Uniform Requirements for Manuscripts Submitted to Biomedical Journal published in the New England Journal of Medicine 1991; 324; 424-428 and in the British Medical Journal, 1991; 302: 338-341. It is, however, advisable for authors to get a recent copy of AJEM before submission.
Use double-line spacing so that the paper is easy to read. Preferred style and size of font: Times New Roman and l2.
A covering letter which could explain why the paper should be published in AJEM must accompany the manuscript. This must include a statement that the manuscript had been read and approved by all authors, that it has not been published or submitted for consideration of publication elsewhere. The covering letter must also include names, office or institutional addresses, e-mail addresses and telephone numbers of all the authors. The Corresponding author, who is responsible for the contents of the paper, as well as answerable to same, must be indicated in the letter. Authors should retain a copy of their work to avoid eventual loss or damage in very rare cases of unforeseen circumstances.
Manuscripts can be submitted in CD (compact disc) in MS Word (in addition to the hard copies) with margins of at least 25 mm. Excel formats of all tables and figures must also be submitted.
The TITLE PAGE should include surnames and initials of all authors; full names, title, degrees, and status of the orresponding author; institutional addresses, eventual acknowledgement for financial and other supports; running title of no more than 60 characters [spaces inclusive]. Original work should be arranged in the conventional order: ABSTRACT (a short indication of the purposes of the investigation, structured in the format, Background, Materials/Patients and Methods, Results, and Conclusion[s] of about 150 to 200 words), KEY WORDS (a 5 to 10-word summarization); INTRODUCTION, MATERIALS/PATIENTS AND METHODS, RESULTS, DISCUSSION, CONCLUSION(S), ACKNOWLEDGEMENT (if any), REFERENCES, TABLES, FIGURES, LEGENDS. Short communications and case reports may not require an abstract. In the text only standard abbreviations can be used and must be avoided in the title. The full term for which an abbreviation stands should precede its first use in the abstract and text unless it is a standard unit of measurement. The manuscript must be accompanied by copies of any permission to reproduce published material and to use illustrations or report of sensitive personal information of identifiable persons, or to name persons for their contributions.
Each author should have participated sufficiently in the work to take public responsibility for the content. A paper with collective authorship must specify the key persons responsible for the article. Other contributing persons not mentioned among the authors should be recognized separately in Acknowledgment.
Such persons must have given their permission to be named. The Authors’ names and the order in which the names appear cannot be changed after submission.
When reporting experiments on human subjects, indicate whether the procedures followed were in accordance with ethical standards of the responsible committee on human experimentation (institutional or regional) or with the Helsinki Declaration of 1975, as revised in 1983. Do not use patients’ names, initials, or hospital numbers especially in any illustrative material. When reporting experiments on animals indicate whether the institution’s or the National Research Council’s
guide for, or national law on the care and use of laboratory animals was followed. Adequate information should be provided on the care and use of laboratory animals, source of animals, strain, age, sex, housing and nutrition, etc. The drugs and chemicals used should be precisely identified, including generic name(s), dosage(s) and route(s) of administration.
Number references consecutively in the order in which they are first mentioned in the test. Identify references in text, tables, and legends by Arabic numerals in parentheses. References cited only in tables or in legends to figure should be numbered in accordance with a sequence established by the first identification in the text of the particular table or illustration. Use the style of the examples below, which are based with slight modifications on the formats used by the U.S. National Library of Medicine in Index Medicus. The titles of journals should be abbreviated according to the style used in Index Medicus. Consult list of journals indexed in Index Medicus, published annually as a separate publication by the library and as a list in the January issue of Index Medicus. Try to avoid using abstracts as references; unpublished observations and personal communications may not be used as references, although references to written (not oral) communications may be inserted (in parenthesis) in the text. Include among the references papers accepted but not yet published; designate the journal and add ‘in press.’ Information from manuscripts submitted but not yet accepted should be cited in the text unpublished observations (in parenthesis). The references must be verified by the author(s) against the original documents. Examples of correct forms of references are given below:
STARNDARD JOURNAL ARTICLES:
Authors’ surname and initials. Title. Abbreviated Journal, Year of publication; Volume(Issue): Pages, e.g.,
Ajayi G, Omilabu SO. Cytokines in seminal fluid of Nigeria fertile and infertile men. Afr J Endo Metab, 2003; 4: 71-72.
BOOK: Authors’ surnames and initials. Title of Book. Edition. Editor(s). Place: Publisher, Year, e.g.,
Breedlove GK, Schorfheide AM. Adolescent pregnancy. 2nd edition. Weiczorek RR, editor. White Plains (NY): March of Dimes Education Services, 2001.
CHAPTER IN A BOOK: Authors’ surnames and initials. Title of Chapter. In: editor(s). Title of Book. Place: Publisher, Year, and Pages, e.g.,
Meltzer PS, Kallioniemi A, Trent JM. Chromosome alterations in human solid tumors. In: Vogelstein B, Kinzler KW, editors. The genetic basis of human cancer. NewYork: McGraw-Hill, 2002, pp. 93-113.
ILLUSTRATIONS TABLES should be typed in double-line spacing on separate pages and numbered in Arabic numerals in the order of their first citation in the text. Do not use internal rules. FIGURES should be professionally drawn or photographed; the original copy should be distinctly recognizable so that when figure is reduced for publication each item will still be legible. Figures should have distinct numeration from tables, always by Arabic numerals. Each figure should have a label on its back indicating its number, author’s names and the top of the figure must be indicated. Do not write on the back of figures and do not mount them on cardboard. Enclose two copies of figures in a separate heavy paper envelope to prevent bending during mail handling. If sending pictures advise if they must be printed in colour or black-and-white. Please note that colour pictures may cost ten times more than black-and-white. Electronic pictures must also be submitted in addition to hard copies. All pictures and photomicrographs must bear a bar line for the estimation of actual size, and the length of the bar suitably explained in the legend. Detailed explanation of all illustrations must be provided in the legends.
Legends should be typed on a separate page with Arabic numeral corresponding to the illustrations.
Proofs should be corrected and returned by authors within 20 days at the most. After this deadline the corrections of the editorial office will be considered as approved, without responsibility for the publisher. The author who corrects the proofs must sign them on the front page for approval. Delay in re-submitting corrected manuscripts by authors may warrant such to be treated as fresh submissions.
The authors will be expected to contribute to the cost for every printed page plus cost of illustrations and postage. For every work published a copy of the journal and 25 reprints without cover will be provided upon payment. With the letter of acceptance, authors will receive the preliminary estimate, which is to be settled as soon as possible to allow publication to proceed. Soon, after they will receive the galley proofs and publication will closely follow. Reprints will be provided as a rule at the time of publication but advance reprints are available upon request. Reproductions are not allowed without the written consent of the publisher through the editor-in-chief, who will base his decision also in consideration of the editor’s and the author’s agreement.
SUBMISSION OF MANUSCRIPTS
Typescripts in triplicate should be sent to the Editor-In-Chief,
The African Journal of Endocrinology and Metabolism, Department of Obstetrics and Gynaecology, College of Medicine,
University of Lagos, P.M.B. 12003, Idi-Araba, Lagos.
Manuscripts can also be submitted as e-mail attachments to
goiajayiyahoo.com or email@example.com
or by Fax: 01-5851 432.
Copyright belongs to the Nigerian Society of Endocrinology and Metabolism
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