Author Guidelines

Editorial policy:

The Journal publishes original contributions (articles, discussions of articles previously published, review articles and book reviews) within any field of Archival Science and Records Management.

The ESARBICA Journal appears once a year.

The editors, editorial board and two referees will evaluate and review all articles that are submitted by authors for publication.

Guest editors will prepare from time to time special thematic issues of the Journal.

Copyright of all published materials is vested in ESARBICA. However, authors bear full responsibility for the contents of their own contributions. All opinions expressed in the contributions in the Journal are those of the authors, and are not necessarily subscribed to by the Editors, the Editorial Board or ESARBICA or the National Archives and Records Service of South Africa.

Language policy:

The journal normally publishes articles in English. Articles in the Portuguese language may be submitted. Articles in languages other than English will only be published if they are accompanied by a substantial English summary (500-1000 words) to facilitate information dissemination by international abstracting agencies.

Submission of manuscripts:

Contributions should not exceed 8 000 words. If possible, articles should be submitted via e-mail addressed to the Editor. Microsoft Word is the only acceptable word processing software that authors may use. Our preferred font type is Arial or Time New Roman. 

Each article must be preceded by an abstract in English and five key words. The abstract should give the content of the article concisely.

The first page of the manuscript should contain the title of the article, the name(s) and addresse(s) of the author(s) and the address to whom correspondence should be addressed.

The second page should contain the title of the article and the abstract.

The author-date system of referencing is used within the text. The list of references should be documented at the end of the article. Authors are responsible for the accuracy of the references they cite in their articles. Examples on how to cite books, journal articles, collected works, theses and websites are given below. Articles that do not conform to this format will not be considered for publication. Harris, V. 2000. Exploring archives: an introduction to archival ideas and practice in South Africa. 2nd ed. Pretoria: National Archives of South Africa. Kemoni, H. N and Wamukoya, J. 2000. Preparing for the management of electronic records at Moi University, Kenya. African Journal of Library, Archives and Information Science 10(2):125-138. Koopman, J. 2002. Staff attitudes toward access and outreach to archives in KwaZulu-Natal, South Africa. MIS thesis. Pietermaritzburg: University of Natal. Mazikana, P. C. 1995. An evaluation of preservation and conservation programmes and facilities in Africa. In: Arnoult, J., Kremp, V and Musembi, M. (eds). Proceedings of the Pan-African Conference on the Preservation and Conservation of Library and Archival Materials, Nairobi, Kenya, 21-25 June 1993. The Hague: IFLA, pp. 21-29. Ngulube, P. 2001. Strategies for managing digital records and documents in the public sector in Sub Saharan Africa. Paper read at the 67th IFLA Conference in Boston, Massachusetts, USA, August 16-25, 2001. [Online]. Available WWW: (Accessed 12 January 2003).

Offprints: Authors will not be sent offprints of their articles, but will receive one copy of the Journal free of charge.

Page proofs: Corrected page proofs should be returned to the editor by the authors within one week of receipt of them.

Manuscripts and other editorial matters should be directed to Mpho Ngoepe, University of South Africa, Department of Information Science, P. O. Box 392, UNISA, 0003, UNISA, Pretoria, E-mail: or any member of the editorial board nearest to you.

Privacy Statement

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Journal Identifiers

eISSN: 0376-4753