Use of epidemiological research database software (“Epi Info”) for the computerisation of student registration and examination results

Abstract

Background: Traditional methods of examining medical students are still important. Manual collation of examination marks (with the use of calculators to obtain results) is tedious and time-consuming. This paper illustrates the use of Epi-Info research software by applying it to the processing of student registration and examination results.

Methods: Students' registration details are entered into the Epi-Info record file provided. Specially designed programs then generate files for entry of examination marks, computation of final results and printing out of marks and results for vetting and cross-checking at examiners' meetings.

Results: Sample print-outs of collated examination marks and the computed final results are provided.

Conclusion: Computerisation eases the work load posed by the processing of registration details and examination results. However the importance of maintaining data confidentiality and cross-checking computer outputs with original records of marks cannot by overemphasized.

Keywords: students' registration, examination results, computerisation

Journal of College of Medicine Vol. 11(1) 2006: 36-39