This Ethics Policies document is intended to inform the public and all persons affiliated with The Annals of African Surgery of its general ethics policies. The Annals of African Surgery is published by the Surgical Society of Kenya
Study Design and Ethics
In the preparation of a manuscript, authors should, in general, follow the recommendations in “Uniform Requirements for Manuscripts Submitted to Biomedical Journals: Writing and Editing for Biomedical Publication” by the International Committee of Medical Journal Editors (www.icmje.org). All studies should be carried out in accordance with the World Medical Association Declaration of Helsinki (http://www.wma.net/en/30publications/10policies/b3/). Patient consent must be obtained for all human studies, and that must be stated in the manuscript. If such consent has not been obtained, a letter of explanation must be included with the submission. The authors are responsible for obtaining and retaining the documentation of such permission, which should not be forwarded to the Annals of African Surgery offices in order to protect the privacy of the patients. Patient confidentiality must be protected in accordance with the relevant legal provision of the country of study. All studies submitted for publication must include a letter indicating IRB approval or approval by a similar ethics board, and such approval must be noted in the manuscript. If such approval is not included, a full explanation must be provided to the Editor in Chief, who may investigate further. All clinical trials submitted for consideration (i.e., any clinical study in which patients are randomized into two treatment groups OR are followed prospectively to compare two different treatments) must have been registered in a public trials registry such as www.clinicaltrials.gov. Trials should be registered at the start of the research. All manuscripts dealing with experimental results in animals must include a statement that the study has been approved by an animal utilization study committee. The Editor in Chief may further investigate that statement. Information about the management of postoperative pain for both animal and human subjects must be included.
The Annals of African Surgery considers all authors to be equally responsible for the entire manuscript. All authors must sign a document indicating that they have read and approved the contents of the manuscript. Each author must have contributed significantly to, and be willing to take public responsibility for, one or more aspects of the study: its design, data acquisition and analysis, and interpretation of data. All authors must have been actively involved in the drafting and critical revision of the manuscript and each must provide final approval of the version to be published. All authors are held equally responsible for ensuring that documentation is correct and accurate, and that the required permissions have been obtained. No author may disclaim any part of the manuscript.
Any change in authorship (including the order of names and the designation of the corresponding author) after the initial review process will necessitate a signed letter from all agreeing to the change.
Individuals who have contributed to only one section of the manuscript or have contributed only cases should be credited in an acknowledgement footnote.
- COPE guidelines on misconducts lacking on AJOL and guidelines on image manipulation
The Annals of African Surgery takes seriously all allegations of potential misconduct and will follow the COPE guidelines outlining how to deal with cases of suspected misconduct.
In cases of suspected research or publication misconduct, it may be necessary for the Editor to contact and share manuscripts with third parties, for example, author(s) institution(s) and ethics committee(s).
All research involving humans (including human data and human material) and animals must have been carried out within an appropriate ethical framework. If there is suspicion that research has not taken place within an appropriate ethical framework, the Editor may reject a manuscript and may inform third parties, for example, author(s) institution(s) and ethics committee(s).
In cases of proven research misconduct involving published articles, or where the scientific integrity of the article is significantly undermined, articles may be retracted.
The Annals of African Surgery will follow the COPE guidelines outlining how to deal with cases of suspected misconduct.
We endorse the guidelines given in the Submission Guidelines for Authors of the Journal of Cell Biology, from where the following is adapted:
- All digital images in manuscripts considered for publication will be scrutinized for any indication of manipulation that is inconsistent with the following guidelines. Manipulation that violates these guidelines may result in delays in manuscript processing or rejection, or retraction of a published article.
- No specific feature within an image may be enhanced, obscured, moved, removed, or introduced.
- The grouping of images from different parts of the same gel, or from different gels, fields, or exposures, must be made explicit by the arrangement of the figure (i.e. using dividing lines) and in the text of the figure legend.
- Adjustments of brightness, contrast, or color balance are acceptable if they are applied to every pixel in the image and as long as they do not obscure, eliminate, or misrepresent any information present in the original, including the background. Non-linear adjustments (e.g. changes to gamma settings) must be disclosed in the figure legend.
- Any questions raised during or after the peer review process will be referred to the Editor, who will request the original data from the author(s) for comparison with the prepared figures. If the original data cannot be produced, the manuscript may be rejected or, in the case of a published article, retracted. Any case in which the manipulation affects the interpretation of the data will result in rejection or retraction. Cases of suspected misconduct will be reported to the author(s) institution(s).
A detailed review of all manuscripts is taken on submission to check for plagiarism. If plagiarism is identified, the COPE guidelines on plagiarism will be followed. The Annals of African Surgery are also actively looking into acquiring anti-plagiarism software.
Originality, Prior Publication and Reproduction of Images
Articles are accepted only for exclusive publication. Previously published articles, including those published in non-English journals, are not eligible for publication. All manuscripts that pass the initial review process are screened for plagiarism, which is a ground for immediate rejection. Redundant publication/submission and duplicate publication/submission deplete the resources of our reviewers and editors. If an author is in doubt as to whether a manuscript might be considered redundant, that author should contact the journal’s editor in advance to discuss the issue. Images may not be enhanced or altered without clear and explicit disclosure in the legend. Any digital manipulation of an image—color, contrast, brightness, etc.—must be applied to the entire image and may not result in misrepresentation of the original image.
Conflict of Interest
All editors at the Annals of African Surgery have disclosed any conflicts of interest to the Editor-in-Chief, who has resolved those as necessary to ensure that an editor conflict of interest does not impact the review of any manuscript submission. Authors are required to reveal any conflicts of interest when they submit the manuscript, using the form published by the International Council of Medical Journal Editors (ICMJE). The form is available through the manuscript submission website and must be filled by each author. The information contained in the disclosure statement has no bearing on the editorial decision to publish a manuscript. A summary of the statements selected by the author or authors will be printed with the published article and each author’s completed ICJME disclosure statement is available online. Sources of funding must be disclosed in the manuscript text.
Reviewers, assistant editors, and/or associate editors may have a conflict of interest or a competing interest with regard to the subject matter of a manuscript. Such conflicts are disclosed to the handling editor and/or the Editor-in-Chief as early in the review process as possible. If warranted, a different reviewer will be asked to evaluate the manuscript or the paper will be reassigned to another editor. The Editor-in-Chief has no known conflicts of interest or competing interests and makes the final decision regarding acceptance or rejection of all manuscripts submitted.
Peer Review and Editorial Decisions
Scientific articles and all other manuscripts submitted to Annals of African Surgery are first reviewed by our assistant editors and associate editor. Some manuscripts are rejected after such initial review, however, the majority of articles are sent to two or more reviewers for double-blinded peer review. At no time are the identities of authors or reviewers disclosed to one another. Although very few rejection notices are overturned, authors can appeal an editorial decision by sending an email to the Editor in Chief. The choice to uphold the initial decision, offer a chance at revision, or discuss the paper at an editorial workshop is up to the Editor-in-Chief’s discretion.
This journal provides immediate Open Access to its content on the principle that making research freely available to the public supports a greater global exchange of knowledge. Visitors to our website have the right to read, download, copy, distribute, print, search, or link to the full texts of these articles. The journal does not have any article processing charges (APC’s) or article submission charges. All articles in the Annals of African Surgery will be published under the CC BY (Creative Commons Attribution License) 4.0 International. See details on the Creative commons website.
The Surgical Society of Kenya recognizes the importance of the integrity and completeness of the scholarly record to researchers and librarians and attaches the highest importance to maintaining trust in the authority of its electronic archive. It is a general principle of scholarly communication that the editor-in-chief of the Annals of African Surgery is solely and independently responsible for deciding which articles submitted to the journal shall be published. In making this decision the editor is guided by policies of the journal’s editorial board and by such legal requirements in force regarding libel, copyright infringement and plagiarism. This may necessitate the withdrawal, retraction, removal or replacement of articles. Such actions must not be undertaken lightly and can only occur under exceptional circumstances.
This can be used for articles in press or for papers published in the forthcoming articles section of the journal. This may be due to any number of infringements including but not limited to multiple submission, bogus claims of authorship, plagiarism or fraudulent use of data. Visitors to the website will be met with information that the paper has been withdrawn.
Articles may be retracted due to infringements of professional ethical codes including but not limited to multiple submission, bogus claims of authorship, plagiarism or fraudulent use of data. This can be initiated by the authors or the editor-in-chief under the advice of members of the scholarly community. It may appear in any one or more of the following ways:
1. A retraction note titled Retraction: signed by the authors and/or the editor is published in the paginated part of a subsequent issue of the journal and listed in the contents list.
2. The original article is retained unchanged save for a watermark on the .pdf indicating on each page that it is retracted.
3. The HTML version of the document is removed.
In an extremely limited number of cases, it may be necessary to remove an article from the online database especially in cases of defamation, infringement of others legal rights or in execution of a court order. while the title and the author information will be retained, the text of the article will be replaced with information indicating the article has been removed for legal reasons.
Article correction / replacement
In exceptional circumstance, the editor-in-chief may allow a replacement of a flawed article with a corrected version. Visitors to the website will be redirected to the corrected article.
Publication of advertisements in the Annals of African Surgery does not imply endorsement. Advertisers and sponsors do not have advance knowledge of our specific editorial content. Content is not edited or modified in any way to accommodate advertisers. The Annals of African Surgery does not knowingly permit advertising for a specific product in physical proximity to a specific article mentioning that product. Editorial decisions are made without influence by advertisers or sponsors.
Instructions to Authors
The Annals of African Surgery is a biannual journal published by the Surgical Society of Kenya. Authors submitting articles to The Annals of African Surgery do so on the understanding that if accepted, they surrender all copyright to the journal. No part of this publication may be reproduced or transmitted in any form without the written permission of the Editor-in-Chief. The journal will consider articles in the following categories:
Original articles: Such work must contribute further to well established knowledge. Original articles should not exceed 4000 words including text, figures, tables and references. The format should be as follows; Title,Abstract of not more than 200 words, introduction, materials and methods, results, discussions, conclusion, acknowledgements and not more than 25 references.
Case reports: Extremely rare clinical syndromes or presentations will be published under this category. They should not exceed 2500 words including tables, figures and references. Format should be as follows; Title, Summary of not more than 200 words, introduction, case report, discussion, acknowledgement, and not more than 20 references.
Reviews: This must be critical analyses of the subjects reviewed, giving a state of the art and a balanced view of all the issues, for instance controversies. Reviews should preferably be contributed by authorities and experts in the respective fields. Reviews should not exceed 6000 words including tables, figures and references. The format should be as follows; Title, descriptive summary of not more than 200 words, introduction and subheadings where necessary, results and conclusions, and not more than 40 references.
Editorials: These are usually commissioned but authors are encouraged to contribute editorials on any topical issue. They should not exceed 1000 words. They will be peer reviewed.
While there are several ways of reporting research findings, we encourage all authors to review guidelines including the ones by the EQUATOR network prior to submission of manuscripts. There are also several resources available to authors as they prepare their work. Please visit Author Aid which is an excellent source of resources for authors.
All manuscripts must be submitted through the online submission system found at https://www. annalsofafricansurgery.com. The author details should be entered into the spaces provided prior to uploading MS word documents of the manuscript, tables and/or figures. The uploaded documents should have NO author details, affiliations or institution where the work was carried out. Papers are published in English, using American spelling. Illustrations can be in the main manuscript file or uploaded as individual items. Tables should be kept to the essential minimum and should not exceed 6. If found in the man file, figures and tables should appear after the references and should be referenced in the text of the manuscript. Only references clearly related to the author’s work should be referred to. When reference is made to work by more than three authors, list the first three names followed by et al. Citation of references should be according to the Vancouver style. References in the body of text should be in chronological order and identified in brackets e.g. according to WHO (1). Citation of periodicals should be as follows: Miller J. A. Rehabilitation of a patient with severe dento alveolar injuries: A case report with a 10 year follow up. Implant Dentistry. 2001;10: 36-40. Journal articles: Lyon DT, Manita AG. Large bowel haemangiomas. Dis Colon Rectum 1984; 27: 404-14. The documents should be Font size 12 of Times New Roman.
All manuscripts must be submitted through the online submission system found at https://www. annalsofafricansurgery.com or via email to firstname.lastname@example.org
Dr James Kigera
Editor In Chief
Authors submitting articles to The Annals of African Surgery do so on the understanding that if accepted, they will retain the copyright and allow the journal to publish and archive the article under the CC BY (Creative Commons Attribution License) 4.0 International. See details on the Creative commons website. All authors will be required to sign an Author Agreement form detailing the agreement with the journal prior to the article being published. Download the form here
© 2019 Annals of African Surgery. This work is licensed under the Creative Commons Attribution 4.0 International License.
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