Article 1: Preamble.
The Journal of the Cameroon Academy of Sciences (JCAS) was launched in 2001. Since then it has been managed by its pioneer Editor-in-Chief in consultation with the Executive Secretary of the Cameroon Academy of Sciences (CAS). In order to give the journal a sustainable management structure, the General Assembly of CAS in 2012 resolved that the journal be restructured. The present Guidelines have therefore been developed to stipulate the roles of various actors in the production, distribution and archiving of the journal. The present JCAS Management Guidelines should be read together with the Instructions to Contributors, which have also been revised to meet up with the current evolution in the domain of journal publishing.
Article 2: From 2017 the JCAS becomes an Online Open Access publication as defined in the Instructions to authors and contributors. The Academy will however continue to publish and distribute a print edition of the journal.
The JCAS shall be managed transparently in accordance with the general principles governing the management of public finances in Cameroon. The Cameroon Academy of Sciences, which is a non-profit organization, owns the JCAS. Therefore the JCAS shall also be a non-profit undertaking of the Academy. However it shall be allowed to charge authors/contributors such amounts that shall be required to meet the cost of publication.
PART ONE: MANAGEMENT STRUCTURE
Article 3: The Management structure of JCAS shall comprise the following organs:
-The Editorial Board,
-The Editor-in-Chief, and
-The Management Committee and Secretariat.
These organs shall be placed under the Editor-in-Chief.
Article 4 : The Editorial Board
4.1 Chaired by the Editor-in-Chief, the Editorial Board shall be composed of 6 to 15 Associate Editors, Members of the Academy, and Guest Reviewers selected on academic merit to serve for 3 years renewable. The total number of members of the Editorial Board shall not be less than 20 and shall not exceed 150.
4.2 There shall be 2 to 5 Associate Editors for each of the main sections of the journal, that in themselves correspond to the Colleges of the Academy.
4.3) Membership of the Editorial Board shall be open to Fellows, Associate Fellows and Corresponding members of the Cameroon Academy of Sciences. The minimum requirement for membership of the Editorial Board is to hold the PhD degree or its equivalent and to have published at least 10 articles in peer reviewed journals of international standing with not less than three of them appearing during the past five years.
4.4) Guest Reviewers shall be selected from non-members of the Academy of Sciences on account of their specialist knowledge in the relevant domain for which they are consulted. They must fulfil the minimum qualifications specified in article 4.4 above. They shall be acknowledged by listing them after the Editorial Board.
5. The Editor-in-Chief
5.1 The Editor-in-Chief shall be selected by the Executive Committee of CAS and confirmed by the General Assembly. He/She shall hold office for three years renewable.
5.2 The Editor-in-Chief shall be in charge of the general management of the publication and distribution of JCAS. In this capacity he/she shall call for articles, arrange for the reviews, and take the final decision to accept or reject articles. He/she shall also oversee the printing and distribution of the journal which may be sub-contracted to competent service providers.
5.3 The Editor–in-Chief shall propose the lists of Members of the Editorial Board and of the Associate Editors for ratification by the Executive Committee of CAS. He shall have the authority to invite Guest Reviewers in consultation with the Associate Editors.
5.4 The Editor-in-Chief shall maintain contact with all members of the Editorial Board through email. He shall consult them on major decisions affecting the journal. He may call and preside over an Editorial Board meeting as a side-meeting of the General Assembly.
5.5 The Associate Editors shall be selected to represent the various colleges on the proposal of the Editor-in-Chief to whom they shall report.
5.6 All members of the Editorial Board are expected to review articles in their disciplines for the JCAS. They shall also assist the Editor-in-Chief to make the journal known and respected by publishing some of their work in the journal.
6. The Management Committee and Secretariat
6.1 The Management Committee and Secretariat shall be composed of the following:
-The Editor –in-Chief (Chairperson)
-One Associate Editor per College of CAS (for a maximum of three)
-One or two Administrative Assistants (non- voting members appointed by the Editor-in-Chief).
6.2 The Management Committee shall be in charge of the day to day running of the journal and shall be empowered to take decisions on behalf of the Editorial Board between the meetings of the latter. Its members shall assist the Editor–in-Chief in the discharge of his/her duties as stipulated in the present guidelines.
7. Financial Provisions
7.1 The financial management of JCAS shall conform to the highest ethical standards and shall be in accordance with the standards set for the management of public finance in Cameroon.
7.2 Under the authority of the Editor-in-Chief, one of the Administrative Assistants shall be designated as the Finance Clerk. He /she shall keep the accounts, receipts and other pertinent financial records of JCAS in strict respect of standard accounting procedures.
7.3 The revenue/income of JCAS shall be derived from:
-Gifts, donations and grants duly authorized by CAS;
-Proceeds from page charges paid by authors/contributors to the journal;
-Subscription charges for the print edtion;
-Proceeds from advertisements placed in the JCAS.
7.4 The expenditure on JCAS shall include the following:
- The cost of publication;
- The cost of communication;
-The cost of distribution of the journal;
-The payment of honoraria to persons involved in the publication of the journal according to the schedule /rates stipulated herein; and
-Other direct costs and contingencies.
7.5. An account shall be opened for JCAS in a local recognized bank and shall have as signatories the Executive Secretary and Treasurer of the Academy, and the Editor-in-Chief of the JCAS.
7.6.1. The services of the Editor-in-Chief, the Associate Editors, and of the Reviewers shall be gratuitous. However, they shall be entitled to honoraria to cover communication costs as follows:
-Editor-in-Chief- 150,000 FCFA per issue of JCAS published;
-Associate Editor-50,000 FCFA per issue published;
-Reviewers -5000 FCFA per article reviewed; and
-Administrative Assistant-50,000 FCFA per issue published.
7.6.2. These payments are not to be cumulative i.e. no person may be paid honoraria under more than one category.
7.7 Distribution/Circulation of the Journal
The printed edition of journal shall be distributed free of charge to the following:
- The Secretary General of the Presidency of the Republic;
- The Secretary General of the Prime Minister’s Office;
- The Minister of Scientific Research and Innovation;
- The Minister of Higher Education;
- The Central Library of the Ministry of Scientific Research and Innovation;
- The Libraries of all State and Private Universities of Cameroon;
- The Libraries of State Research Institutes
- The Archives of the Academy of Sciences;
- All other Academies and Institutes that share scientific information with CAS;
- The National Archives in Yaounde and Buea;
- All duly registered and paid up members of the Cameroon Academy of Sciences; and
All Guest Reviewers of the volume/issue concerned.
- PART TWO: INSTRUCTIONS TO EDITORS
Article 8: Procedures for Submission, Review and Acceptance/Rejection of articles submitted to the JCAS
8.1 All submissions to the JCAS shall be addressed to the Editor-in-Chief.
8.2. The contributors and authors shall be required to follow the instructions to contributors as specified herein.
8.3. The Editor-in–Chief shall ensure that each manuscript is registered, given a serial number, and then assigned to two reviewers and one Associate Editor of the relevant field.
8.4. Reviewers have 21 days (3 weeks) to read the article and submit their reports. This deadline may be extended to a maximum of 42 days (6 weeks) after which the article shall be reassigned to the Associate Editors or other reviewers and the contributors informed. At this stage the authors/contributors may withdraw their article.
8.5. The entire peer review process shall be anonymous and the Editor-in-chief shall ensure that manuscripts are coded, and all identifiers like names, addresses, acknowledgements, etc; are removed from the manuscripts before they are forwarded to reviewers. The identity of the reviewers shall not be disclosed to the authors/contributors or any other person.
8.6. A manuscript will only be accepted for publication in JCAS if two of the three reviewers consulted recommend it for publication. Articles accepted for publication, subject to corrections, will be returned to the reviewers for final vetting after the corrections have been done. However, minor corrections can be cleared by the Editor-in-chief or the Associate Editors.
8.7. The Editor-in–Chief shall notify the author/contributor of the acceptance of the article in writing. In case of rejection, the reasons shall be given in the letter. Coded copies of the reviewers' comments without the reviewers’ names and/or identifiers shall be attached to the rejection letter.
8.8. Contributors shall be required to pay page charges at rates fixed by the Cameroon Academy of Sciences.
8.9. The Executive Secretary of CAS shall be responsible for the archiving and distribution of JCAS in collaboration with the Editor-in-Chief of JCAS.
9. The present guidelines shall come into force on the date of signature. It shall be distributed as necessary.
The duties of the Editor-in-Chief have been presented separately in sections 5.1 to 5.4 above. He is again presented here as part of the Management Committee!
Maybe we should simply state that the Management Committee and Secretariat is chaired by the Editor-in-Chief and is composed of….One associate editor per College…etc.
Will this include the cost of distribution/circulation of the journal as well as the cost of publishing the journal in the Open Access Mode? If so, maybe these costs should bepresented separately.
This could be reviewed upwards since the costs of publication of a large number of copies will be reduced. Also, the motivation of 5,000 FCFA should only be paid to reviewers who have done effective reviews of manuscripts sent to them within the time limits presented in this Management Guidelines.
This Ministry hosts and supports the Academy financially and otherwise and should therefore appear before MINESUP.
print ISSN: 2617-3948