Journal of the South African Society of Archivists
Journal / Journal of the South African Society of Archivists / About the Journal

Publisher

South African Society of Archivists

Peer Review

All articles shall be critically blind reviewed by at least two independent referees after passing preliminary review by the editors. No reviewer is required to review more than two papers per issue. Reviewers are requested to mentor authors by providing feedback on how to improve the submission and to determine whether or not a paper is fit for publication. Reviewers are provided with reviewer guidelines which must be strictly adhered to.

Open Access Policy

This Journal provides immediate open access to its content on the principle that making research freely available to the public supports a greater global exchange of knowledge. The Journal offers the Diamond Open Access route in which the authors, institutions, or funders do not pay an Open Access Fee and the reader does not pay to read. The Diamond Open Access route allows institutions and professional societies to publish peer reviewed scholarly literature without charging authors and readers.

Journal of the South African Society of Archivists © 2011 to 2023 by South African Society of Archivists is licensed under CC BY-NC-SA 4.0 

Publication Scheduling

The JSASA publishes one issue per year around November of each year.

Policies on Ethical consideration before manuscript submission for publication

Authors must ensure that their manuscript is ethically sound and compliant. The journal strictly follows guidelines provided in the   COPE (Committee on Publication Ethics) website (https://publicationethics.org/).

 Policy on allegation of misconduct

Any allegation of misconduct reported to the journal editor or publisher before or after manuscript publication shall be taken very seriously and investigation will be undertaken to resolve the issue amicably.

 Policy on complaints and appeals

Any complaints against the journal will be investigated for appropriate resolution or improvements, and complainant will be provided with appropriate feedback.

Policy on conflicts of interest / competing interests

Any allegation or suspicion for Conflicts of interest and/or Competing interests shall be investigated for appropriate resolution. Conflict may be affecting authors, reviewers, editors, journals, and publishers, which may be realised or brought to the journal’s attention any time before or after manuscript is published.

Policy on data sharing and reproducibility

Author may keep data available for future studies in an appropriate research data repository or library, for sharing with other researchers. Research data must be retained for five (5) years and remain accessible from the date of publication.

Policy on Copyrights, Intellectual property and plagiarism

Copyright of all published materials is vested in SASA. However, articles reflect the views of the contributors. The editors, editorial board, sponsors and SASA are not responsible for the accuracy of the statements made by contributors. It is the responsibility of the author to make sure all sources cited and quoted in their work is duly cited and acknowledged. The author takes the responsibility to ensure that all information published in their papers are not subject to any copyrights infringements and should that be the case, author indemnify the publisher against breach of any such warrant. The author may also need to seek written permission for using materials produced by other parties in their articles before submission for publication.  By submitting manuscript to the journal for publication, the author affirms that:

• The manuscript has not been previously published and is not under consideration for publication with any other journal or copyrighted publishing platform of any kind.
• Permission was granted for collection and publication of the presented identifiable data from target organisation (if applicable. NB: Permission letter must be provided with manuscript).
• Unlawful statements that infringe any existing copyrights is avoided in the manuscript.
• We/I have sought permission for copyright from 3rd parties by obtaining the necessary permission from the copyright holder/s to reproduce their materials in different media in the article, such as tables, diagrams and photographs owned by them.
• Manuscript and study meet all the ethical requirements of the journal and that of my institution or company, as well as legal requirements of the study country.
• There is no any potential conflict of interest for the research.
• All authors are familiar with the content of this manuscript and gave consent to co-publish.
• All authors contributed to the writing of the article manuscript.
• Authors take responsibility to keep participants information confidential as required by legislations including Protection of personal information Act.
• Author(s) gives copyrights and consent to the Journal of South African Society of Archivist to publish the manuscript.

 Policy on protection of personal information

Authors take responsibility to keep participants information confidential as required by legislations including protection of personal information and related legislation in South Africa and other affected countries.

 Journal management

Journal manuscripts are managed through African Journals Online (ajol.info) (https://www.ajol.info/index.php/ajol) website/system at Journal of the South African Society of Archivists (ajol.info)   (https://www.ajol.info/index.php/jsasa)

 Policy on declarations and acknowledgements

Author must make the following declarations and acknowledgements just before the list of references:

 Declaration

• The manuscript has not been previously published and is not under consideration for publication with any other journal or copyrighted publishing platform of any kind.
• Permission was granted for collection and publication of the presented identifiable data from target organisation (if applicable. NB: Permission letter must be provided with manuscript).
• Unlawful statements that infringe any existing copyrights is avoided in the manuscript.
• We/I have sought permission for copyright from 3rd parties by obtaining the necessary permission from the copyright holder/s to reproduce their materials in different media in the article, such as tables, diagrams and photographs owned by them.
• Manuscript and study meet all the ethical requirements of the journal and that of my institution or company, as well as legal requirements of the study country.
• There is no any potential conflict of interest for the research.
• All authors are familiar with the content of this manuscript and gave consent to co-publish.
• All authors contributed to the writing of the article manuscript.
• Authors take responsibility to keep participants information confidential as required by legislations including Protection of personal information Act.
• Author(s) gives consent to the Journal of South African Society of Archivist to publish the manuscript.

Acknowledgements

Author must make acknowledgement for any contribution in the study such as the following:

• Contribution from any third party rather than co-authors.
• Support from any organisation in one way or the other, including funding for the study.

 Policy on the content of the manuscript

 Format of article

The article must be in MS Word typed in Times New Roman, in 12-point font size, in 1.0 line spacing.

 Length of article

Contributions should not be less than 3000 words or exceed 6000 words including the list of reference. Book reviews should not exceed 500 words.

Title of article

A short title of not more than 16 words should appear on the first page. A subtitle should not exceed 10 words if applicable. The title should also relate to the key issues (purpose) of the article.

 Author details

All authors names, affiliations, ORCID number and e-mail addresses details should appear on the first page just below the title of the article.         

 Abstract of article

Each article must be preceded by an abstract of not more than 300 words in length. The abstract should give the content of the article concisely covering purpose, problem statement, methodology, key findings, conclusions and recommendations.

 Keywords

Abstract must be followed by up to six key words for abstracting and indexing purposes

 Headings

Headings must be short, with a clear indication of the distinction between the hierarchies of headings. The preferred format is for headings to be presented in bold format, with consecutive numbering.

 Notes,  Endnotes or Footnotes

Notes,  Endnotes or Footnotes should be used only if absolutely necessary and must be identified in the text by consecutive numbers in upper script and listed at the bottom of applicable pages (footnotes), or at the end of the article (notes and endnotes).

 Category of article

Categorise your article under one of these classifications:

• Research article
• Viewpoint
• Technical article
• Conceptual article
• Case study
• Literature review
• Practitioner paper
• Book review

 Figures and Tables

• Tables and figures must be submitted in the manuscript document.
• Discussion must make reference to the figures or tables in case they are included in the manuscript
• All tables and figures should be labelled sequentially.

 References

The Harvard author-date system of referencing is used within the text as the key to the full list of all references that appears at the end of the article. Full details about the technical referencing and in-text citation is provided in the journal author guideline at Information for Authors | Journal of the South African Society of Archivists (ajol.info)                                                   

The list of references should include every work cited in the article. Use the heading References. Do not right justify the list of references. Examples of how to cite books, journal articles, theses, websites and etc. are provided (please note capitalisation, punctuation and layout) at Information for Authors | Journal of the South African Society of Archivists (ajol.info) 

 Authors fees

Authors do not pay Article Processing Charges or page fees to publish in the journal.

Submitting to the journal

Manuscripts meeting all the requirements of the journal should be submitted to the editors via e-mail addresses provided in the author guidelines.

Direct marketing

Only appropriate direct marketing activities conducted about the journal, that are well targeted, and unobtrusive will be allowed. This must be free from untruthful information provided about the journal and/or publisher to mislead readers and authors.

 Advertising

Advertisements related to archives, oral history and records management may be only allowed in the publisher’s website at saarchivists.co.za on a determined fee.

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