Author Guidelines

The Journal of the South African Society of Archivists is published annually by the South African Society of Archivists. The journal publishes original articles and book reviews in English on archival science, records management, information science and oral history. Articles submitted to the Journal should not have been published before in their current or substantially similar form, or be under consideration for publication with another journal. Emphasis is on empirical research. However, opinion papers and articles of high quality on theoretical aspects will be considered. All articles shall be critically blind reviewed by at least two referees.

Contributions not exceeding 6000 words should be submitted by e-mail file attachment using MS Word typed in Times New Roman, in 12 point font size, in 1.0 line spacing. Book reviews should not exceed 500 words. Each article must be preceded by an abstract of not more than 300 words in length and at least five key words for abstracting and indexing purposes. The abstract should give the content of the article concisely covering purpose, problem statement, methodology, findings, key conclusions and recommendations. Categorise your article under one of these classifications:

  • Research article
  • Viewpoint
  • Technical article
  • Conceptual article
  • Case study
  • Literature review

The title and author’s biographical details should appear on the first page. Do not attempt to format the article. Headings must be short, with a clear indication of the distinction between the hierarchies of headings. The preferred format is for headings to be presented in bold format, with consecutive numbering.

Notes,  Endnotes or Footnotes should be used only if absolutely necessary and must be identified in the text by consecutive numbers in upper script and listed at the bottom of applicable pages (footnotes), or at the end of the article (notes and endnotes).

Copyright of all published materials is vested in SASA. However, articles reflect the views of the contributors. The editors, editorial board, sponsors and SASA are not responsible for the accuracy of the statements made by contributors.

The Harvard author-date system of referencing is used within the text, for example (Kemoni 2011:131), as the key to the full list of all references that appears at the end of the article. The list of references should include every work cited in the article. Use the heading References. Do not right justify the list of references.

Examples of how to cite books, journal articles, theses and websites are given below (please note capitalisation, punctuation and layout):  

Chinyemba, A. 2011. Fostering accountability in institutions of higher learning. Paper read at XXI ESARBICA Conference, Maputo (Mozambique), 6-10 June. (Accessed 28 July 2011).

Neill, JR & Kotei, SIA. 1981. Towards a national information system for Botswana, in Inganji, F (ed). Use of information and documentation for planning and decision making. Gaborone: NIR: 36-53.

Ngulube, P, Mokwatlo K & Ndwandwe, S. 2009. Utilisation and prevalence of mixed methods research in library and information research in South Africa 2002-2008. South African Journal of Libraries and Information Science 75(2): 105-116.

Truter, M. 2007. Implementation of enterprise risk management as a tool for improving corporate governance within the public sector. MBL dissertation, University of South Africa, Pretoria.

Yusof, ZM & Chell, RW. 2005. Issues in records management. Bangi: Penerbit Universiti.

Authors will receive a complimentary copy of the Journal.

Manuscripts should be directed to the chief editor, Dr Ngoako Marutha at



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Journal Identifiers

print ISSN: 1012-2796